Operations Project Manager

Full-time position with University of Minnesota Foundation in Minneapolis
Job posted May 10, 2023

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About The Role

About Us:
At the University of Minnesota Foundation (UMF), our mission is to connect passion with possibility, inspire generosity, and support greatness at the University of Minnesota by placing donors at the heart of everything we do and every decision we make. UMF is a nonprofit organization responsible for raising and managing gifts to the University of Minnesota.
For more information about UMF, please visit
About the role:
The operations project manager manages integrated, multi-channel marketing efforts for University annual giving programs. Responsibilities include all aspects of direct marketing operations: process management, analyzing data and using technology to execute marketing campaigns, and supporting others to achieve marketing objectives. Incumbent also contributes to a supportive and inclusive workplace.
What you’ll do:
Process Management (35%)
Create project plans and timelines based on marketing plans from Account Exec team. Design audience segmentation strategies and advise on audience journeys.
Manage an integrated process of overlapping, conflicting, and dependent variables while making sure marketing campaigns go out in a timely, cost-effective manner; take the lead on projects and provide project status to greater team.
Process invoices and track operational budgets.
Own and cultivate effective, professional, and communicative relationships with vendors and internal stakeholders, including printers, mail houses, writers, designers, and relevant UMF and University colleagues.
Lead meetings to include determining agenda, creating presentations and presenting and leading discussions as relevant.
Data, Technology, and Analytics (35%)
Harness database capabilities (DeSelect and DMS) to routinely generate and create targeted donor and prospect marketing efforts for mailings, emails, and other ad hoc projects. Possess a strong understanding of data structure and high level of comfort dealing with complex data.
Collaborate with Account Executives on strategy and manage execution of annual plans.
Lead opt-out process for annual giving program donors and manage donor correspondence via phone and email with little to no assistance from supervisor.
Analyze and help develop reports and proposals for planning and implementation, present to program manager, management/ work group (presentations may be formal or informal depending on the nature of projects), partnering with data team when appropriate.
Alignment (30%)
Gather relevant market information/ best practices/ trends from other universities, hospitals, and nonprofits, (i.e. target audiences and appropriate messages) for the purpose of informing strategy.
Provide logistical support and coordination of bimonthly system-wide Annual Giving & Stewardship meetings as needed.
Support internal teams with regards to managing direct marketing capabilities and industry trends appropriate to the growth and success of the University of Minnesota Foundation.
Demonstrate commitment to valuing diversity and contributing to an equitable and inclusive working and learning environment (exhibit 100% of the time)
We take care of you:
Comprehensive and competitive benefits package that includes medical, vision, dental, and pharmacy coverage; life insurance; retirement; long-term care insurance; and disability coverage.
Come. Work. Stay. Play. The U of M is conveniently accessible by light rail, bus, and bike. And we offer discounted bus transportation through our “U-Pass” program.
The University of Minnesota embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
Bachelor’s degree (preferably in marketing, communications, nonprofit management, or other related field) plus at least two years of project coordination experience, or a combination of related education and work experience to equal at least six years.
Project management skills including the ability to multi-task, organize, prioritize, and meet timelines.
Strategic, creative and problem-solving skills to adapt to challenges and changes.
Proficiency in PC including Microsoft Word, Excel, and PowerPoint.
Skills in using database management systems related to marketing donors, or customer relationships.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to report complete vaccination against COVID-19 or submit documentation requesting a medical or religious exemption on their first day of employment. To learn more, please visit the University’s COVID-19 Response webpage.

How to Apply:

Applications must be submitted online through the U of M Careers site. To submit your application, please follow this link: If you have any difficulties or questions while applying feel free to contact Lucas Gangsei, Talent Acquisition Partner, at


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