project and office coordinator

Full-time position with Kick in Minneapolis, in person
Job posted September 11, 2023

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About The Role

position: project and office coordinator

role: helping Kick as a company run smoothly and supporting the Kick team in various ways: managing daily office needs, assisting with small project management tasks

department/supervisor(s): Direct report: Jessica Simanton and the account service department / brand strategy director as needed

employee type/compensation: full-time, salaried, exempt

featured benefits: medical and dental insurance, 401(k), disability insurance, off at 1pm on Fridays


• Project management and account team support:
– Assist with and participate in various projects to learn the complexities of printing and other production processes
– Managing client media (photos/video/music/VO) usage rights, and keeping account team apprised if usage rights are due so we can renew, or let client know about to expire, etc.
– Assist in developing client timetables
– Project quality assurance (proofing work, etc.)
– Assisting in competitor research and research for new business
– Coordinate with production partners during the various stages of a project to ensure an open and informative communication flow
– Performing USPTO searches, organizing results

• Kick business support:
– Partner with Digital Marketing Manager to monitor Kick social accounts, suggest content/ideas, assist in posting/scheduling
– Coordinate Kick promos (holiday card, office parties, etc.) mailings, RSVPs
– Coordinate Kick outings/parties
– Assisting with PR e-mailing lists and gathering visuals
– Submitting new work on the Dieline, Minneapolis Egotist, Packaging of the World, CA Exhibit, etc.
– Partner with Creative Director to prepare/submit award show entries

• General office support
– Monitoring, organizing and ordering office supplies
– Managing minor office repairs/calling for service help (lights, fire extinguishers etc.)
– Monitoring/managing employee birthday lists and treats
– Greeting guests, helping to establish Kick as a gracious host
– Preparing for client meetings with room set-up, catering (if necessary), tidy-up beforehand
– Distributing mail and signing for deliveries
– Managing FedEx account and helping get shipments ready
– Managing Kick mailing lists
– Manage MailChimp lists
– Handling client gifts (holiday, thank yous, celebration, sympathy, etc.)
– Manage all passwords/accounts for company (emails, stock photo accounts, etc.)
– Managing the TimeFox system including: entering expenses, server fees, outputs etc.
– Helping to ensure new Kick work is showcased in office
– Coordinating showings with art reps/photographers/paper reps

• detail oriented – highly organized and flexible
• effective communicator – able to present ideas clearly
• self-starter – quick to absorb, analyze and confidently act on information
• curious – seek knowledge and learn about the businesses
• collaborator- able to work effectively with clients, team members, 3rd parties

• bachelor’s degree or equivalent industry experience
• 1-2 years of agency or relevant experience
• social channel experience
• proficient in Microsoft Word, Excel, Keynote/PowerPoint and Outlook

technical competencies required: Mac OS software, Microsoft Office, Keynote, PowerPoint

about Kick: We believe in smart. We believe in delightful. We elevate branding, product development, package design and online engagement strategies to transform words and images into action. Simply put, we wow consumers. And that thrills clients.

We’re an strategic creative agency of smart, creative people who love the work we do. Our passions enrich every client relationship — and our passions run the gamut. We’re bookworms and outdoors adventurers. We’re proud parents, animal lovers, sports nuts and wine connoisseurs. Most importantly, we’re quick to laugh and slow to settle for less than perfect.

Location: 911 West 50th Street, Minneapolis MN 55419


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